MANDATORY PRE-BID MEETING. A pre-bid meeting is scheduled for 10:00 a.m. on Thursday, August 5, 2010 at City Hall. This meeting is to inform bidders of project requirements and subcontractors of subcontracting and material supply opportunities. Bidders’ attendance at this meeting is mandatory. Failure to attend this meeting WILL render the bid non-responsive.

Contract For

2010 CITYWIDE STREET RESURFACING PROGRAM AMERICAN RECOVERY & REINVESTMENT ACT (ARRA) OF 2009 ECONOMIC STIMULUS PROJECT FEDERAL PROJECT NO. ESPL-5417(017) CASH CONTRACT 10/11-2

Receipt Of Proposals

Sealed proposals will be received at the office of the City Clerk, City Hall, 1327 Foothill Boulevard, La Cañada Flintridge, California 91011-2137, until 2:00 p.m. on Thursday, August 26, 2010, to perform all work required under the Owner’s Specifications

Opening Of Proposals

The proposals will be publicly opened and read at the time and date stated above, in the office of the City Clerk in said City Hall, and the results will thereafter be referred to the City Council for consideration at a subsequent meeting.

Disadvangaed Business Enterprise (DBE Program

Pursuant to Federal law, the City is implementing new Disadvantaged Business Enterprise (DBE) requirements for Underutilized Disadvantaged Business Enterprises (UDBEs). The UDBE requirements are covered in the F section of the Project Specifications in subsection 2-1.02, “Disadvantaged Business Enterprises (DBE),” of Section 2, “Proposal Requirements and Conditions,: and in subsection 5-1.5, “Performance of Subcontractors,” of Section 5, “General.”

The UDBE contract goal for this project is 8.49%.

This project is subject to state contract nondiscrimination and compliance requirements pursuant to Government Code Section 12990. The City affirms that in any contract entered into pursuant to this advertisement, DBEs will be afforded full opportunity to submit bids in response to this invitation.

The City is implementing new contract requirements for the submittal of Monthly Employment Report forms. Requirements are covered in the F section of the Project Specifications in subsection 5-1.10, “Monthly Employment Report (American Recovery and Reinvestment Act)” of Section 5, “General.”

Federally Funded Project

This is a federally assisted construction contract. Federal labor standards provisions, including prevailing wage requirements of the Davis-Bacon and Related Acts, will be enforced. Pursuant to Section 1773 of the Labor Code, the State prevailing wage rates for this project have been determined by the Director of the California Department of Industrial Relations (DIR) and are online at http://www.dir.ca.gov/DLSR/PWD but are not printed in the Specifications. The Federal prevailing wage rates for this project are set forth on the Department of Labor website: http://www.wdol.gov/wdol/scafiles/davisbacon/ca33.dvb but are not printed in the Specifications. If there is a difference conflict between the State and Federal wage rates, the higher of the two will prevail. Lower State wage rates for work classifications not specifically listed in the Federal wage determination will not be acceptable.

The U.S. Department of Transportation (DOT) provides a toll-free hotline service to report bid rigging, bidder collusion, or other fraudulent activities. The hotline is available Mondays through Fridays between 8:00 a.m. and 5:00 p.m. eastern time, at 800-424-9071. The hotline is part of the DOT’s continuing effort to identify and investigate highway construction contract fraud and abuse and is operated under the direction of the DOT Inspector General. All in formation will be treated confidentially, and caller anonymity will be respected.

Scope Of Work

The work to be done consists of furnishing all labor, materials, equipment, tools, and incidentals as required by the Plans (Drawing Number 1070, Sheets 1 through 6), Specifications, and Contract Documents. The general items of work include cold milling of existing pavement; paving with conventional asphalt concrete; miscellaneous concrete and asphalt concrete removal and replacement; adjustment to grade of manholes and valves cover; and installation of thermo plastic traffic striping, marking, raised pavement markers, and curb address painting; and miscellaneous appurtenant work. Clean up and leave in an operable and acceptable condition all of the work and other items not mentioned that are required by the Plans and Specifications.

Completion Of Work

The work shall commence within ten (10) calendar days after the date set forth in the “Notice to Proceed.” All work shall be completed within forty (40) working days from said date.

Plans And Specifications

Copies of the Plans and Specifications may be examined without charge at the Public Works Department in La Cañada Flintridge City Hall. Complete sets may be obtained from the Public Works Department at City Hall upon payment of a charge of $40.00 (non-refundable) for each set. A charge of $10.00 (non-refundable) will be made for mailing each set.

Construction and Demolition Recycling Requirements

The Contractor’s attention is directed to Appendices “B” and “C” for compliance. A minimum of fifty percent (50%) of the project’s waste including soil/dirt is required to be recycled, or reused. Prior to the start of work, the Contractor shall submit a performance security, calculated as the lesser of three percent (3%) of the project bid or $10,000 in a form acceptable to the City. Such performance security shall be forfeited to the City if the recycling requirements are not satisfied. Prior to the start of work, the Contractor shall obtain written authorization from the Engineer for: (i) proposed haul route (see Appendix “E”) and (ii) any proposed self hauling of materials. Any monitoring of the self hauling deemed necessary by the Engineer shall be at the sole expense (deposit may be required) of the Contractor.

Guarantee

Each bid shall be made on the proposal form furnished by the City and shall be in accordance with the Plans, Specifications, and Contract Documents and shall be accompanied by a certified check, cashier’s check, or bidder’s bond, payable to the City in a sum not less than ten percent (10%) of the amount of the bid, as a guarantee that the bidder will enter into the contract for the work, the full amount of such guarantee to be forfeited to the City should said bidder fail to enter into said Contract. The successful bidder will be required to furnish a Faithful Performance Bond in the amount of not less than one hundred percent (100%) of the contract price, and a Labor and Material Bond in an amount of not less than one hundred percent (100%) of the contract price, said bonds to be underwritten by sureties qualified to do business in the State of California, carrying a rating of A+ or better, in the current edition of Bests Insurance Guide.

Conflict of Interest

In the procurement of supplies, equipment, construction, and services by sub-recipients, the conflict of interest provisions in 24 CFR 85.36, OMB Circular A-110, and 24 CFR 570.611 shall apply. No employee, officer, or agent of the sub-recipient shall participate in the selection, award, or administration of a contract supported by federal funds if a conflict of interest, real or apparent, would be involved.

This project is subject to the “Buy America” provisions of the Surface Transportation Assistance Act of 1982 as amended by the Intermodal Surface Transportation Efficiency Act of 1991.

Labor Code

Attention is directed to the provisions of Sections 1777.5 and 1777.6 of the Labor Code, concerning the employment of apprentices by the Contractor or any subcontractor under him. The Contractor and any subcontractor under him shall comply with the requirements of said sections in the employment of apprentices.

Information relative to apprenticeship standards and administration of the apprenticeship program may be obtained from the Director of Industrial Relations, San Francisco, California, or the Division of Apprenticeship Standards and its branch offices.

Payment Retention

The Contractor may elect to receive 100 percent of the payments due under the contract without retention of any portion of the payment by the City, by depositing securities of equivalent value with the City in accordance with the provisions of Section 4590 of the Government Code. Said securities if deposited by the Contractor shall be valued by the City whose decision shall be final.

City Rights Reserved

The City reserves the right to reject any or all bids, to waive any informality in a bid, and to make awards in the interest of the City. No bidder may withdraw his bid for a period of thirty (30) days after the bid opening.